Compliance & Certifications
Clear Facts Solutions maintains the highest standards of compliance, security, and industry best practices to protect your organization and candidates.
Our Certifications
We maintain industry-leading certifications and accreditations to ensure the quality and security of our services.
FCRA Compliant
We are fully compliant with the Fair Credit Reporting Act (FCRA), the federal law governing consumer reporting agencies. Our processes, disclosures, and procedures meet all FCRA requirements.
SOC 2 Type II Certified
Our SOC 2 Type II certification demonstrates that we have implemented and maintained rigorous controls for security, availability, processing integrity, confidentiality, and privacy of customer data.
PBSA Accredited
We are accredited by the Professional Background Screening Association (PBSA), demonstrating our commitment to industry best practices, ethical standards, and continuous improvement.
EEOC Guidance Compliant
Our processes incorporate EEOC guidance on the use of criminal records in employment decisions, helping employers avoid disparate impact and make fair, job-related hiring decisions.
Compliance Areas
We help employers navigate the complex landscape of employment screening regulations.
Federal Compliance
- Fair Credit Reporting Act (FCRA)
- Equal Employment Opportunity Commission (EEOC) guidance
- Department of Transportation (DOT) regulations
- Drug-Free Workplace Act
- Immigration Reform and Control Act (IRCA)
- Fair Chance to Compete for Jobs Act
State & Local Compliance
- State FCRA-equivalent laws
- Ban-the-box and fair chance hiring laws
- State criminal record restrictions
- State drug testing laws
- Salary history ban compliance
- State credit check restrictions
Industry-Specific Compliance
- Healthcare: OIG exclusion screening, state licensure
- Financial Services: FDIC Section 19, FINRA
- Transportation: FMCSA, DOT Clearinghouse
- Education: State education department requirements
- Childcare: State licensing requirements
- Government: Federal contractor requirements
Data Security & Privacy
- SOC 2 Type II security controls
- Encrypted data transmission (TLS 1.3)
- Encrypted data storage (AES-256)
- Role-based access controls
- Regular security audits and penetration testing
- Secure data disposal procedures
FCRA Compliance Support
The Fair Credit Reporting Act establishes strict requirements for employers who use consumer reports in employment decisions. We help you stay compliant at every step:
Before the Background Check
- Compliant disclosure forms provided
- Proper authorization collection
- Certification requirements fulfilled
During the Background Check
- Accurate, up-to-date information
- Proper reporting limitations followed
- State-specific requirements observed
After the Background Check
- Pre-adverse action notice generation
- Summary of Rights included
- Final adverse action notice support
- Dispute handling procedures
Data Security Commitment
We take the security of your data and candidate information seriously.
Encryption
All data encrypted in transit and at rest using industry-standard encryption protocols.
Access Controls
Role-based access ensures only authorized personnel can view sensitive information.
Security Audits
Regular third-party security audits and penetration testing to identify vulnerabilities.
Data Disposal
Secure data disposal procedures ensure information is properly destroyed when no longer needed.
Compliance Training
All employees receive regular training on data security and privacy requirements.
Secure Infrastructure
Cloud infrastructure with redundancy, disaster recovery, and 99.9% uptime guarantee.
Questions About Compliance?
Our team can help you understand requirements and build a compliant screening program.